Expo

The Trellis Impact Expo will feature nearly 50 organizations accelerating innovation and implementation across the circular economy, energy, carbon management, and more!

The information on this page is only for sponsors that have an expo booth listed in their contract.

📆 Exhibitor Deadlines

April 6 - Booth selection open to all exhibitors

*May 15 - Submit rigging plans & spec sheets for heavy items

*May 22 - Submit F&B forms

*May 26- Order extra booth furniture and hire labor

*June 8 - Order extra power

*June 8 - Order monitors, tablets, laptops

*Only necessary if applicable to your booth setup.

Expo Location

All booths for this event will be located indoors in the foyer space inside the Moscone West (see pictures below and virtual tour here). Trellis will be sending all exhibitors the expo floor plan to choose their booth location in early April. Booths are reserved on a first-come, first-served basis, so please be sure to secure yours on time. Please note that we will not request booth location changes from other sponsors.

Complimentary Booth Furniture

Trellis provides the following booth items at no additional charge. Please see the Extra Booth Materials section below for extra items your team can purchase to make your booth unique and stand out from the crowd.

Furniture + logo sign

Each booth will include a bar table (36″W × 24″D × 41″H), one bar stool, and a simple placard featuring your company logo affixed to the front of the table (note we will need a vector file version of your logo by May 8 to create this sign). If you do not need the furniture or the sign, please inform your Customer Success manager so we can save resources.

Pipe and drape

Only booths that are back to back on the floorplan will have pipe and drape at the back. Booths that are only next to another booth on the left or right side (not the back) will NOT have pipe and drape (either at the back or the side).

Power

A 500 watt outlet with one power strip (containing 6 power plugs) will be provided at the back of each booth, see the Extra Booth Materials section below for options on purchasing extra power if needed.

WiFi

Trellis will have our own WiFi network available to connect to at the event free of charge. If your booth display depends on fast and reliable internet, however, we recommend purchasing an ethernet cord or your own wireless network. See the Extra Booth Materials section below for more details.

Security

A security guard will be posted in the expo areas from June 23 - 25 after event hours (7 PM - 7:30 AM).

Complimentary Booth Furniture

Booth Furniture & Logo Sign Example

Optional Booth Materials for Purchase

Exhibitors are responsible for ordering any desired extra booth items. We recommend ordering through our partner vendors listed below, but you are also welcome to use your own vendors if desired. Please note that all booth materials must be transferred to your booth via union labor (unless your team members plan on hand-carrying them from the parking garage without any equipment). Please see additional union labor requirements under the "Expo Policies" section below.

Custom flooring, extra furniture, union labor and more

Please order through our event decorator, Freeman, via this online Order Form. Please contact Freeman via live chat, phone or email here for any questions. If you are having trouble logging in, please contact exhibitor support at (888) 508-5054 for US/Canada or 1 (817) 210-4869 for international. The show ID is #538753. All Freeman orders will be set-up on Monday, June 22 from 12-5pm and closed-down on Thursday, June 25 from 11am-3pm, unless otherwise requested. The deadline to order within advanced rates is May 26.

Extra power

To order additional power for your booth space, submit this online Order Form to Projection.

We recommend taking advantage of the advanced online rate, available until June 8. If you have any questions on your order, please contact exhibitorservices-sanjose@edlen.com.

Monitors, tablets & laptops

To order a monitor or laptop, please fill out and submit online or this Order Form from Projection. If you have any questions, reach out to mosadmin@projection.com - (415) 974-4077. The deadline for the early bird rate is June 8.

Ethernet cords

Trellis will have our own WiFi network available to connect to at the event free of charge. If your booth display depends on fast and reliable internet, however, we recommend purchasing an ethernet cord by filling out and submitting this online Order Form from Encore. If you have any questions, please reach out to eventnowsupport@encoreglobalmail.com. The deadline to order is Jan 30.

LeadCapture

Track, score, and export leads during Trellis Impact with LeadCapture. LeadCapture is a smartphone app that allows you to scan event badge QR codes and electronically transfer the information to your lead retrieval system. Please see this Order Form for more information and to sign-up. There is no deadline to order. Directions on how to use LeadCapture once purchased can be found here.

Expo Schedule

Monday, June 22

12:00 - 5:00 PM: Exhibitor Set-Up Time

Tuesday, June 23

12:00 – 1:30 PM: Lunch and Expo
3:00 – 3:30 PM: Networking Break and Expo
4:30 PM – 6:30 PM: Opening Reception*

Wednesday, June 24

10:00 – 10:30 AM: Networking Break and Expo
12:00 – 1:30 PM: Lunch and Expo
3:00 – 3:30 PM: Networking Break and Expo
5:00 PM – 7:00 PM: Reception*

Thursday, June 25

10:00 AM – 10:30 AM: Networking Break and Expo
11:00 AM– 3:00 PM: Exhibitor Close-Down Time

*Disclaimer: Our receptions will be held indoors & ourdoors. We strongly encourage your team to network during receptions instead of staffing your booth.

Shipping & Storage

Freeman will be working with all exhibitors on their shipping and storage needs, including shipping booth materials to and from the event venue and storing materials during the event. Exhibitors are responsible for coordinating all shipping and storage services and making payment directly with Freeman. Please see below for more information.

Freeman contact info

Email: exhibit.transportation@freeman.com
Phone: (855) 435-3234

Shipping packages to the event

All packages must be shipped through Freeman (via advanced shipping to their warehouse, or direct to show-site the day of exhibitor set-up) and will be delivered directly to your booth in advance of or during exhibitor set-up on June 22. Please see more directions here, and see shipping addresses below. If you do not see your packages at your booth when you arrive, please see Freeman at their service desk (location TBD) to locate your packages.

Advanced Warehouse Shipping Address (Recommended):

Exhibiting Company Name / Booth Number

Trellis Impact 2026

C/O PDS / Freeman

365 E Grand Ave, Unit C

South San Francisco, CA 94080

United States

Shipments should arrive between between May 26 and June 15

Direct (Event Site) Shipping Address:

Exhibiting Company Name / Booth Number

Trellis Impact 26

Moscone Center West

C/O Freeman

800 Howard St

San Francisco, CA 94103-3010

United States

Shipments should arrive on June 22, 2026

Additional Advance Shipment Information

Shipments should arrive between between May 26 and June 15, 2026

Advance freight must arrive between May 26 and June 15 to avoid late charges. All shipments received outside these dates will be subject to a late fee
Freight received after June 15, 2026 will be billed at standard rate
Shipments that arrive at the warehouse after June 15, 2026 cannot be guaranteed to arrive before show opening. Additional handling charges may be added for expedited trucking and freight

Additional Direct Shipment Information

Direct shipments will only be accepted on June 22, 2026
Receiving only during exhibitor move-in hours

Load-in and load-out

Loading Dock

All exhibitors transporting booth materials by truck should load-in and load-out their materials at the event venue's loading dock. You do NOT need to schedule load-in/load-out times for this event as Freeman will have your driver meet them at a nearby marshaling yard and then escort them to the loading dock once a bay becomes available. Please just make sure to arrive within the allotted set-up/close-down times (12-5pm on June 22 for set-up and 11am-3pm on June 25 for close-down).

All exhibitors using the loading dock must use union labor to unload and transfer their materials to their booth. This service will be provided automatically upon arriving at the loading dock. Exhibitors will be charged for this service via Freeman. Please see the Material Handling page for pricing details. See Expo Policies below for additional details on union labor requirements.

Please send your driver the loading dock directions (includes the marshaling yard and loading dock addresses and directions on accessing the expo floor from the dock). Your booth can be located onsite by referencing the exhibitor floorplan, which will be emailed to your team in early-April.

Note the Moscone Center does not have on-site parking. For information about parking around The Moscone Center, please click here.

Storing materials during the event

Any materials that you cannot store at your booth (both small and large) need to be stored by Freeman. If you’d like to order this storage service, please see Freeman at their service desk (exact location TBD).

Shipping packages after the event

If Freeman stored any of your booth materials during the event, they will deliver them back to your booth at the start of exhibitor close-down. All exhibitors must fill out and submit the Outbound Paperwork in advance. Once you are done packing-up, please leave your sealed packages at your booth and affix shipping labels to each package. Any packages left at the event venue after 3pm on Thursday, June 25 that are left unsealed or don’t have any pick-up scheduled or shipping labels attached will be taken by Freeman and accrue storage fees.

Food & Beverage

Outside Food and Beverages: Legends Global is the exclusive food and beverage provider for the Moscone Center. No food, beverage, or alcohol will be permitted to be brought into or removed from the Moscone Center by Exhibitors without written approval. Outside f&b can only be served at booths in sample sizes. If you are looking to serve your own f&b (not the venue's f&b), please fill out and submit this F&B Sample Form by 📆 May 22. Legends Global reserves the right to assess a charge for such exclusions to their exclusivity.

Onsite Catering: Exhibitors can order f&b from the venue's catering department by reaching out to the venue below by 📆 May 15.

Phone: 415.974.4040

E-Mail: infosf@moscone.com

Expo Policies

Rigging and ground structures: If your team plans on hanging materials from the ceiling, please review the Rigging Rules and Ratings for The Moscone Center and order labor from Freeman via this page. If you plan on building a tall ground structure (above 12'), please review the Rules & Restrictions for Multi-story, Covered, and Freestanding Structures and submit the required materials to your Customer Success manager by May 15 so we may forward it to the Moscone Fire Marshal for approval. See this page to hire labor and equipment from Freeman for building ground structures.

Union Labor Requirement: This venue is unionized, so your team will likely need to use union labor to transfer items to/from your booth as well as set-up/close-down your booth.

Materials Handling - The union has jurisdiction over all unloading and reloading of materials. The Union also has jurisdiction over the operation of all material handling equipment, including dollies and hand trucks. You may hand-carry only what you can manage by yourself (one person) in one trip, using no equipment. Since hand carried materials may not come through the freight entrance, please use the front entrance of the convention center. Note the Moscone Center does not have on-site parking. For information about parking around The Moscone Center, please click here.

Installation and Dismantlement - The installation or dismantling of exhibits which requires the use of hand tools, or takes one person more than 30 minutes, or exceeds ten feet in any direction, falls within the jurisdiction of the union. You can handle and set out the products you manufacture; however, all background materials - display boards, backdrops, stands, anything the products are displayed upon, attached to, or made part of, and laying of floor tile and carpets must be installed by union labor.

See this page to hire labor.

Zero-Waste

Since 2015, Trellis has been pursuing the goal of generating as close to zero waste as possible, from set-up to close-down, for its events. We're continuing this challenge for Trellis Impact. All stakeholders - Trellis, venue staff and exhibitors - will work together to send as little waste to the landfill as possible through procurement, planning, education, and sorting.

All exhibitors are required to review the Zero Waste Guidelines to ensure compliance with the event’s waste management policies.

You can view the Mascone's Exhibitor Green Guide here.

If you have any questions or concerns regarding the guidelines please reach out to jessica@trellis.net.

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